Stock take (physical count)
Print a count sheet, count the shelves, and reconcile what the system thinks vs what's actually there.
4 min read · Products & inventory
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The periodic ritual that keeps inventory honest: print a sheet, walk the shelves, count what's real.
Print a count sheet
- Open Stock reports.
- Click Count sheet.
- Filter the sheet by location, category, or search — e.g. one rack at a time.
- Tick the rows to include (or leave the selection empty to cover everything you filtered).
- Print — thermal printers get a compact 2-lines-per-item sheet with a "Phys: ____" write-in; otherwise it prints as a normal A4 sheet.
Tip: Turn off the "show system quantity" option for a blind count — staff count what's actually on the shelf instead of copying the number they expect.
Reconcile the count
Back at the screen, compare the physical counts to system stock:
- Counts match → nothing to do, that's the audit done.
- Mismatches → correct them as stock adjustments — each writes an adjustment movement the ledger can explain later.
Cadence that works
- Full store — monthly or quarterly
- One category/rack — weekly rotating counts catch problems while they're small
- After any count shock — recount the same shelf before adjusting; counting errors outnumber real shrinkage
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Related guides
Stock adjustments and movement history
Fix stock counts that drifted, and audit every unit that moved in or out.
Stock doesn't match the shelf
System says 10, shelf says 7 — how to find where the count drifted and fix it properly.
Product variants (size, color…)
One product, many options — each with its own SKU, barcode, price and stock.
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