Cashbook — money in & out
Record every payment and receipt that isn't a sale — supplier payments, customer collections, expenses, transfers.
4 min read · Accounting
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The Cashbook is where every non-sale money movement lives: paying suppliers, collecting from credit customers, paying rent, moving cash to the bank. Each entry writes a proper double-entry journal — you see the debit/credit before you post.
Record an entry
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Open Accounting → Cashbook.
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Click New entry and pick the type:
Type Use Pay Supplier Settle what you owe a supplier Receive Customer Collect from a credit/khata customer Transfer Move money between your own cash/bank accounts Pay Expense Rent, utilities, supplies — see recording expenses Income Money in that isn't a sale Owner Equity Owner puts capital into the business -
Pick the cash or bank account the money moves through, and the counterparty (supplier, customer, or expense account).
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Enter the amount, choose Cash / Bank / Cheque / Card, add a memo (required) and an invoice or cheque number if there is one.
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Check the double-entry preview — the debit and credit it will post.
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Save.
Finding past entries
Search by memo or journal number, and filter by date range — every entry links back to the journal it wrote.
Tip: The memo is what you'll search for at month-end. "Shop rent March" beats "payment" every time.
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Related guides
Recording expenses
Rent, salaries, supplies — every business cost that's not stock goes through the cashbook as an expense.
Money you owe (payables)
What the shop owes suppliers — aging, balances, and how to settle up cleanly.
Money owed to you (receivables)
Who owes the shop, how long it's been outstanding, and collecting on khata balances.
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