Money you owe (payables)
What the shop owes suppliers — aging, balances, and how to settle up cleanly.
3 min read · Accounting
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Stock bought on credit becomes a payable — what you owe each supplier. The Accounts payable page shows every supplier's balance aged by how long it's been outstanding.
How balances build
- Posting a purchase with payment mode = Credit adds the invoice to that supplier's payable balance.
- Paying them (Cashbook → Pay Supplier) reduces it.
Read the aging
Suppliers are bucketed — current, 31–60, 61–90 days and beyond. Suppliers sitting in the right-most buckets are the relationships (and credit terms) at risk.
Pay a supplier
- Check the balance on the supplier's row — open it for the debit/credit ledger of every invoice vs payment.
- Pay them as usual, then record it: Cashbook → New entry → Pay Supplier — pick the supplier, the cash/bank account, the amount, method and reference (their receipt/cheque number).
- The payable drops and the ledger shows the payment against the invoices.
Tip: Pay against specific invoices where you can — matching payments to purchase orders keeps "what's this balance for?" answerable in one click.
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Related guides
Managing suppliers
The supplier list — contact details, payable balances, and bulk import.
Cashbook — money in & out
Record every payment and receipt that isn't a sale — supplier payments, customer collections, expenses, transfers.
Recording expenses
Rent, salaries, supplies — every business cost that's not stock goes through the cashbook as an expense.
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